Education Coordinator Institute

The Virginia Education Coordinator (EC) Institute is designed to equip participants with the knowledge, skills, and tools necessary to excel as leaders in the field of EMS training in the Commonwealth. Throughout the institute, participants will explore the fundamental responsibilities of EC’s focusing on their crucial roles in facilitating initial training programs and continuing education (CE) for both BLS and ALS life support providers. The course content is tailored to provide a deep understanding of Virginia's administrative processes and regulatory requirements governing CE training and initial certification programs.

To be considered to attend an EC Institute, Education Coordinator Candidates (ECC) must have ALL requirements completed (e.g. teaching hours, NREMT cognitive exam and mentorship) and documented in the candidate's Virginia EMS Portal by the deadline date.

National Registry EMT Assessment Exam

ECC's currently in the process are encouraged to continue to make attempts at the National Registry of EMT's (NREMT) cognitive exam while working through their mentorship. NREMT Cognitive Exam results are not instantaneously received by the Office from NREMT.  These results can take up to 14 days to be received from the National Registry and processed onto your account.  Please understand that the Office of EMS DOES NOT CONTROL this data feed and we have no way of looking up your exam results and posting early.

• The Office offers three (3) EC Institutes per year--pending there are enough eligible candidates to hold the event.  Deadlines for EC Candidates to have completed all requirements are established below and are associated with each Institute.  In order to be considered eligible, an ECC must have completed all requirements (e.g. teaching hours, NREMT cognitive exam and mentorship) by the established date.
  • Once the eligibility list is pulled, invitations will be sent to eligible candidates via e-mail using Ticketleap.
  • The Education Coordinator Institute requires 3 weeks of pre-course work which is completed online via Moodle leading up to the face-to-face portion of the Institute. The Institute pre-work will be assigned to candidates once they have met eligibility, enrolled and been accepted into the Institute.
    • Pre-course work is required to be completed per the deadlines established in Moodle.  Failure to complete pre-course work as assigned will result in the revocation of the candidate's invitation. Dismissed participants will be required to reschedule at a future Institute.
    • Candidate's should be cognizant that taking a vacation, planning to travel or scheduling training or other work related activities in the three weeks leading up to the scheduled EC Institute is not advised.  Failure to complete pre-course work as assigned--regardless of reason--will result in the revocation of the candidate's invitation.
  • The face-to-face portion of the EC Institute is 3-days covering administrative topics specific to conducting EMS education in Virginia.
    • Institutes are scheduled for 3 consecutive days which begin promptly at 8:00 a.m. and end no later than 6:00 p.m. each day. Please plan to arrive before the start of the program to allow for registration.
    • Tardiness or absence during the Institute will require make-up training at a subsequent Institute.

The graphic below aims to help explain the process.